Putting Youth Events on the Church Calendar

Every church has a master calendar. Whether it is a whiteboard, Outlook global calendar, or a small calendar on the secretary’s desk, this calendar is the intersection of all ministry scheduling at the church. The master calendar gives your church’s leadership a broad overview of all the different events happening during a given season. It also helps ministries coordinate facility and vehicle usage. Here are some tips for placing youth events on your church’s calendar:

• Use a Different Color. Label all youth ministry events with a distinct color. This can be as simple as having a green marker or a separate category in Outlook. By having a different color for all youth events, the youth ministry events can easily be identified by anyone.
• Communicate Needs. On the calendar, you can make requests for that event. This would include any special setup, vehicle needs, or audio/visual requirements. This will help your facility  team plan ahead to meet your needs.
• Leave Contact Info. For each event, leave the necessary contact info for those in charge. For some events that will be you, while other events might have a volunteer or other youth worker as the point person. Include their cell phone number and other pertinent info (hotel information, retreat location, etc)

(image by Joe Lanman)